Document Management-Saving the World One Document at a Time
Document management is designed to take the stress and strain out of maintaining paper files, storage boxes, filing cabinets and everything associated with old fashioned labour intensive filing systems. But the environmental impact can be huge too.
In these tough economic times the struggle to keep up with new advances in technology and reduce carbon emissions is difficult. There is always pressure to cut costs and increase productivity. The positive news is that a document management system can be environmentally friendly whilst still being cost effective.
Whether you believe that global warming is an issue for the planet or not, it's everyone's responsibility to do all they can to minimize the impact their business has on the environment. Typical offices waste a lot of paper and power needlessly. This can easily be rectified by making some smart business decisions. The first change should be to implement an intelligent document management system that can eliminate the need for waste, save money, reduce power usage and increase productivity. If such a system is put in place, your current method of filing would change completely. Standardise the way that all files are labelled and that will avoid unnecessary duplication. Once individual documents are finished with, they can be added to the appropriate file.
Reduce Paper Usage
Because millions of documents are in different formats, they can be actioned without first converting them to paper. This immediately reduces the need for such vast quantities of paper to be used. A recent study calculated the additional costs associated with a single sheet of office paper, discovered that you have to multiply it by a factor of 30.
If people start becoming smarter about their paper usage, the savings would be incalculable just for the paper alone. This means such signs as "think before you print" and "recycle that waste paper" should start appearing all over the office. Documents can be edited electronically and saved on a CD or DVD for filing instead of printing because the files now have the ability to contain all formats. Paper won't ever disappear completely, but a heavy reduction is vital.
Castle Document Management-The Environmental and Cost Effective Solution for You
Castle Document Management can offer you a cost effective and environmentally friendly way to manage your documents call us today to discuss your needs on 01962 882281.
