Document Management and Reducing Paper Waste

In the UK, we produce more than 100 million tonnes of waste every year – we can significantly reduce our levels of paper waste by using electronic document management.

Did you know that you throw away, on average, somewhere close to your own body weight in waste every seven weeks? This fact is shocking enough, and one of the biggest problems we are faced with is paper waste. Document management systems can be a complete substitute for paper filing systems, reducing the amount of paper that we use and throw away day in, day out.

In total, the average of amount of waste in the UK is over 100 million tonnes annually. Some brain boxes have computed this number to go as far as saying that Britain could fill Lake Windermere (the biggest and deepest lake in the UK) after just eight months of producing waste. So how can we save paper?

 · Businesses should choose electronic document management as a way to file, store, archive, and retrieve the files that they need, either regularly or for long term use.

 · Homes should choose to email rather than sending post.

 · Everyone should use e-cards and e-greetings rather than printed holiday cards. According to the Xinhua News Agency, in China, around 10,000 trees are cut down every single year just for greeting cards!

 · All businesses should distribute paper/card recycling bins around the office, use email instead of memos, and choose document management online.

Document Management – A New Way to File

It’s goodbye to paper filing! Online document management can help you save time, money, paper – and the environment. There are three key stages to the paper life cycle; harvesting, processing (making pulp), and disposal - and each of these have a negative impact on the environment. From start to finish the use of paper is creating an unhealthy imbalance to the earth’s biodiversity. This makes electronic document management a very eco friendly solution for companies who want to keep their data organised.

Recycling can help to minimise the damage, but it isn’t enough to put an end to it. The advances in technology have made it possible for us to do most things over the internet, and through email communication. Computation has become such an integral part of the business world, that electronic waste is just as much a problem. But without computers and the World Wide Web, most businesses would come to a halt. Making the most of what is available on the web such as document management systems can help to regulate the amount of waste produced over level of productivity.

Document Management – Quick and Easy

Here at Castle Document Management, we can offer you easy storage, archiving and file retrieval. For more information about safe and reliable document management, email us at: info@castledocument.co.uk.